1. FINANCIAL MANAGEMENT:
monitors expenditures to identify trends and evaluate expenditures in relation
to budget; conducts analyses and prepares estimates of projected costs for
various projects or programs; develops and implements modifications in
organization procedures or work assignments to control costs; develops
long-range budget projections and recommendations for financial management based
on business plans and management directives; advises EXECUTIVE DIRECTOR on
spending patterns, budget projections, and audit compliance; consults with
accounting firms and makes recommendations on their use to the EXECUTIVE
DIRECTOR.
2. ACCOUNTING ACTIVITIES:
develops and monitors bookkeeping procedures used throughout NMRLS system;
provides account management and bookkeeping advice and services to support NMRLS
projects or programs as specified by the EXECUTIVE DIRECTOR; reviews and
evaluates the records or reports of others; maintains cumulative cost records
for NMRLS projects and programs; identifies and investigates cost deviations
associated with projects and programs; reviews petty cash and trust fund bank
reconciliations.
3. ANALYZES, INTERPRETS, AND REPORTS
BUSINESS DATA FOR MANAGEMENT CONTROL: collects and compiles information
from various sources; evaluates the financial status of the organization based
on computer generated data or records from branch offices; monitors the
effective and efficient usage of funds by all segments by NMRLS operations;
prepares reports based on financial data or information following standard
procedures; prepares reports requiring the investigation of various sources of
information, and systematic organization and presentation; prepares analyses or
summaries of programs, reports, specific operations, or other data.
4. EMPLOYEES ORIENTED SUPERVISION:
establishes and communicates work and performance goals; distributes work
assignments based on employee workload, skills, or task assignments abased on
employee workload, skills, or task priorities; identifies and addresses problems
or deficiencies in employee performance; provides technical assistance and
training of persons with bookkeeping and accounting functions.
5. SCHEDULES, COORDINATES AND
ORCHESTRATES OPERATIONS AND ACTIVITIES: coordinates project activities
and set priorities to prevent duplication of effort and maintains productivity;
develops action plans outlining required activities and setting completion
dates; monitors and evaluates activity and progress on multiple projects to
determine the need for changing priorities and resource allocation.
1. PROBLEM SOLVING: ability
to evaluate and integrate data and information from multiple sources to
formulate logical conclusions and recommendations.
2. SCHEDULING AND COORDINATING
ABILITIES: skill in making arrangements, scheduling work, and
coordinating and orchestrating activities.
3. SPOKEN COMMUNICATION SKILLS:
ability to prepare and deliver verbal summaries of activities or describe an
assignment by selecting words that convey one’s intention precisely without
ambiguity and which present ideas in an order or arrangement that is
meaningful and persuasive.
4. WRITTEN COMMUNICATION SKILLS:
ability to translate objectives into required activities and identify cost
requirements for various project components in order to develop budgets;
analyze financial statements to locate the causes of variances in business
operations and use this information to uncover trends and use it for
forecasting.
5. FINANCIAL MANAGEMENT:
ability to translate objectives into required activities and identify cost
requirements for various project components in order to develop budgets;
analyze financial statements to locate the causes of variances in business
operations and use this information to uncover trends and use it for
forecasting.
1. Directly supervise and
provide technical assistance to accounting staff.
2. Maintain all grant and
contract documents related to financial resources of the program and the
requirements for payment and/or reimbursement of costs.
3. Responsible for
development and implementation of allocation plans or formulas for all grant
and funding sources.
4. Prepare all program
budgets with the assistance of the Executive Director and others, as required.
5. Prepare and/or assure
timely filing of all federal and state tax information forms and reports for
payroll, LSC, and other funding sources, as required.
6. Interpret and analyze
financial data and make forecasts of cash required on account.
7. Perform periodic audits
and review of petty cash and trust fund accounts.
8. Serve as point person
for the annual CPA and other fiscal auditors to ensure audit readiness.
9. Responsible for or
ensuring that all recurring and non-recurring financial reports are generated.
10. Ensure that monthly
financial reports are prepared and timely submitted to Executive Director and
Audit Committee.
11. Ensure that quarterly
financial reports are timely prepared and distributed to the Executive
Director and full Board of Directors.
12. Attend Board meetings
and report on financial matters.
13. Review preparation of
payroll before it is submitted for computer generation by outside payroll
check firm.
14. Review all bank
reconciliations prepared by the accounting staff and review all checks for
accuracy.
15. Review schedule of
accounts payable.
16. Oversee and coordinate,
with the assistance of accounting staff, procurement and capital acquisitions.
17. Responsible for the
general upkeep and maintenance of all office space leased by the program and
act as liaison between NMRLS and its building maintenance staff.
18. Responsible for the
review, implementation, and monitoring of all employee benefits packages,
conducting research and analysis of employee benefits packages each benefit
and/or fiscal period, and acting as liaison between NMRLS and insurance
brokers, agents, and /or companies.
19. Coordinate, supervise
and/or administer all employment announcements and advertisements.
20. Review applications and
resumes, ensure that acknowledgment letters are generated and mailed, and
administer testing as required.
21. Responsible for the
review, implementation, and monitoring of all employee orientation and ensure
the completion of all necessary forms relating to requirements of personnel
files, employee and program policies, and employee benefits administration,
including insurance enrollments and changes, COBRA, and Workers Compensation.
22. Timely publish and
provide notification of Introductory and annual evaluation dates to staff and
facilitate and coordinate the development of Individual Development Plans for
staff.
23. Timely conduct
performance evaluations and reviews of staff under his/her supervision.
24. Process and administer
employee grievances and disciplinary actions.
25. Maintain working
knowledge of all policies, procedures, laws, rules and regulations governing
the office and carry out fiscal duties and responsibilities accordingly.
26. Act as program liaison
in communicating with bankers, accountants, Board of Directors, and Audit
Committee.
27. Maintain and promote a
positive working relationship with accounting staff and management team, and a
good rapport with other case handling, administrative and support staff.
28. Maintain good rapport
with LSC and other grantors to ensure timely receipt of new information
affecting the program.
29. Perform any other
duties as assigned or delegated by the Executive Director.